Export leads from a Google Sheet to HubSpot
This is a 'Workflow' template which means that it is a single standalone workflow.
Some workflow templates can be modified to work with other workflow templates - e.g. to convert a data sync between two services from uni-directional to bi-directional
The purpose of this workflow is to capture leads from a Google Sheet and use these to create and update contacts in HubSpot.
This workflow is fired every time a Gsheet ID is entered into a Tray Form:
To implement this workflow, you will need the following:
API credentials for Google Sheets and HubSpot
A Google Sheet with the correct column setup as per the template found at https://bit.ly/lead-intake-gsheet-hubspot
Click 'Use Template' to deploy the template in your chosen Workspace.
Then take the following steps to configure the workflow and start submitting leads for processing:
The workflow will then start the process of pulling the leads into HubSpot.
Key workflow stepsCopy
The following diagram gives a simplified breakdown of the key steps in the workflow:
The workflow uses the data mapper to dynamically respond to the 'Lead Source' in the Google Sheet and maps it to a machine-readable format:
Organic Search --> ORGANIC_SEARCH
Paid Search --> PAID_SEARCH
Email marketing --> EMAIL_MARKETING
This can then be passed to the HubSpot 'Latest Source' ('hs_analytics_source' in the Hubpsot API) when creating / updating contacts:
This Object Helpers step transforms the Google Sheet column headers into a standard object with fields in the following format:
First Name --> first_name
Last Name --> last_name
Lead Source --> lead_source
Note that the actual value for Lead Source ('Paid Search', 'Referrals' etc.) is mapped according to the data mapping section above.
For each lead we will then have a simple object which can be easily accessed by later HubSpot steps using jsonpaths such as
The lead’s email address is validated for the appropriate email@example.com format
If the email address is invalid, the failure status will be written to the appropriate column in the lead sheet:
Create / Update contactsCopy
A search is made for an existing contact in HubSpot using the lead’s email address as the unique identifier.
If a HubSpot contact does exist, the contact record is updated and the status of 'Success' is added to the 'Import Status' column in the Google Sheet.
If a HubSpot contact does not exist, a new contact record is created and the status of 'Success' is added to the 'Import Status' column in the Google Sheet.
For simplicity this template adds the UTM information into the HubSpot 'message' field for each contact (rather than using HubSpot custom fields).
utm_campaign, utm_medium and utm_source are all picked up from the standardized object: